Little Buddha

If you are a perceptive and dedicated Head of Administration / Office manager, we are looking for you!

Little Buddha | Barcelone

Poste: Head of administration - Office manager
Lieu: Barcelone
Contrat: CDI
Date de publication: 08 Mayo 2021
Secteur d'activité: Ayudantía, Administración
Salaire brut annuel: Entre 30 000 € et 40 000 €

A propos de Little Buddha

Descriptif du poste

We are a marketing driven agency working for clients like Jascob Dowe Egberts, Pescanova, Henkel, Danone…in different countries in Europe and abroad.
This role is split into 4 main facets of responsibility: Finance management, operations, legal and HR support.
Responsibilities: 
Finance management: (supported by external consultants)
 
·        Manage agency budget / P&L (supported by external consultancy)
·        Handle cash management / banks
·        Schedule and oversee regular payment runs ensuring they are processed and prepared in a timely and accurate manner;
·        Process and send invoices, and control payments
·        Organise daily payment runs and ensuring all financial controls are followed;
 
HR support: (supported by external consultants)
 
·        Assist in handling of human resources activities, including payroll and personnel databases.
·        Assist the organisation's HR function by keeping personnel records up to date, arranging interviews and so on;
·        Make sure that the crew gets paid correctly and on time;
·        Look after the health, safety and welfare of all employees;
·        Organise staff training sessions and activities and induction programmes for new employees;
·        Monitoring staff performance and attendance.
 
Legal : (supported by external lawyers)
·        Handle legal issue with our lawyers and the managing director (linked to commercial contracts / NDA/ HR…)
·         Handle GRPD regulation for the agency
Operations/office manager:
·        Deal with correspondence, complaints and queries;
·        Liaising with staff, suppliers and clients;
·        Help organizing small to large scale events;
·        office management ( Maintain and order necessary office equipment and supplies, as needed…)
 
Requirements:
·        Bachelor’s degree in business administration, management, or a related field.
·        At least 3 years of experience with invoicing; sales reports; P&L;
·        Fluency in English and Spanish (French is a plus);
·        Strong administration skills (Use of Microsoft Office packages including Word, Excel and Outlook);
·        Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.
·        Able to multi-task and prioritise workload to ensure all tasks are completed on time;
·        Able to work quickly and accurately under pressure and meet critical deadlines.
·        Based in Barcelona (or able to move there).
If you meet the criteria above, Little Buddha Brand Design Agency is a great place to get ahead. Apply today!
morgane@littlebuddhalover.com
 
*Please, refrain from sending your cv if you do not meet the criteria above.